Applicant Privacy Statement

Weave Communications, Inc. (“the Company”) is committed to protecting the privacy of individuals who apply for employment with us. This Applicant Privacy Statement (“Statement”) explains how we collect, use, store, and share personal information about job applicants during the hiring process. By submitting an application, you acknowledge and agree to the practices described in this Statement.

1. Information We Collect

We collect personal information directly from you, third parties, or publicly available sources as part of the recruitment process. The categories below identify the types of personal information that we have collected in the prior twelve (12) months, as well as the categories of third parties to whom we may disclose this information for business purposes. This may include:

• Identification Information: Name, address, phone number, email address, and other contact details.
• Application Materials: Resume, cover letter, work history, education history, certifications, and references.
• Interview Information: Notes from interviews, assessments, and evaluations.
• Legal Requirements: Information such as work authorization status, Social Security number (if required for background checks), and information needed for equal opportunity monitoring, as permitted by law.
• Background Information: Criminal records, credit checks, and employment verification, where permitted by law.

No mobile information will be shared with third-parties/affiliates for marketing/promotional purposes. All of the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third-parties.

2. How We Use Your Information

We use the personal information collected for the following purposes:

• Recruitment and Evaluation: To process your application, assess your qualifications, and make hiring decisions.
• Communication: To contact you about the status of your application and schedule interviews.
• Legal Compliance: To comply with applicable laws and regulations, such as equal opportunity and workplace diversity requirements.
• Recordkeeping: To maintain a record of the hiring process for legal and business purposes.

3. Information Sharing

We do not sell or rent your personal information. However, we may share your information with the following parties:

• Service Providers: Third-party vendors who assist with recruitment and background checks.
• Affiliated Entities: Other companies within our corporate group, if applicable, for legitimate recruitment purposes.
• Legal and Regulatory Bodies: To comply with legal obligations or respond to lawful requests.

All third parties are required to handle your information in compliance with this Statement and applicable privacy laws.

4. Data Retention

We retain applicant data for as long as necessary to fulfill the purposes outlined in this Statement or as required by law. If your application is unsuccessful, we may retain your information for a limited time to consider you for future opportunities unless you request its deletion.

5. Data Security

We take appropriate technical, organizational, and administrative measures to protect your personal information against unauthorized access, loss, or misuse.

6. Your Rights

Depending on your location, you may have the following rights under applicable privacy laws:

• Access: Request a copy of the personal information we hold about you.
• Correction: Request corrections to inaccurate or incomplete information.
• Deletion: Request the deletion of your personal information, subject to legal retention requirements.
• Restriction: Limit the processing of your personal information in certain circumstances.

To exercise these rights, contact us at [email protected]. 

We will take steps to verify your request by matching the information provided by you with the information we have in our records. Your request must:

• Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative (i.e., by completing all required fields on our webform if you choose to submit a request in that manner).
• Describe your request with sufficient details that allows us to properly understand, evaluate, and respond to it.

In some cases, we may request additional information in order to verify your request or where necessary to process your request. Authorized agents may initiate a request on behalf of another individual through one of the above methods; authorized agents will be required to provide proof of their authorization and we may also require that the relevant California resident directly verify their identity and the authority of the authorized agent.

7. Updates to This Statement

We may update this Statement from time to time to reflect changes in our practices or legal requirements. We encourage you to review this Statement periodically for updates.

8. Contact Us

If you have any questions or concerns about this Statement or how we handle your information, please contact:

Weave Legal
Weave Communications, Inc.
1331 W. Powell Way, Lehi UT 84043
[email protected]
1-888-579-5668

By submitting your application, you acknowledge that you have read and understood this Applicant Privacy Statement and consent to the processing of your personal information as described.